IB Insurance
Insurance
Retire legacy insurance systems. Keep every policy and claim record within reach
Archive policy, claims, billing, and underwriting data to retire costly legacy platforms, reduce cybersecurity exposure, and keep audit-ready access to historical records for as long as your retention schedules require.
The Challenge
Insurers keep legacy systems running to protect decades of policy and claims history
- Policy administration and claims platforms kept alive only for long-tail records
- Retention schedules that stretch across policy lifecycles, claim tails, and jurisdictions
- Policy, claims, billing, and underwriting data split across acquired and aging systems
- Unpatched, outdated environments holding sensitive policyholder information
Insurance data outlives the systems that created it. A policy may be written on one platform, endorsed on another, and claimed against years later. When a carrier modernizes core systems or absorbs another book of business, the old applications often stay online just in case a regulator, auditor, litigator, or customer needs a record. Infrastructure, licensing, and security costs keep growing while the business value of the system itself keeps shrinking.
Solutions
Archive insurance data and retire legacy applications
- Extract policy, claims, billing, and underwriting data with relationships and context preserved
- Retire legacy policy administration, claims, and finance systems without losing access to the records they hold
- Deploy on-premises, in the cloud, or in a hybrid model to match your data residency needs
- Search archived records using natural language through AQL Copilot™, without restoring the data to its original system
Infobelt Omni Archive Manager (OAM™) is a unified archiving platform that ingests structured, semi-structured, and unstructured data into one governed archive. It connects to databases, file systems, email systems, ERP systems, SaaS platforms, and more through pre-built connectors. Archived content is compressed, encrypted, indexed, and kept searchable so your teams can answer questions about a policy or claim without keeping the legacy application running.
Use Cases
Retiring systems while keeping policy, claims, and underwriting data accessible
- Decommission legacy policy administration and billing platforms after migration
- Preserve claims files, notes, and correspondence for litigation and regulatory inquiries
- Consolidate data from acquired carriers and books of business
- Retain underwriting files and supporting documents for audit and dispute resolution
- Retire legacy SAP and ERP finance systems while keeping premium, ledger, and reinsurance history available
- Support fraud, loss-ratio, and actuarial analysis with historical data
Benefits
Lower cost, faster access, stronger records governance
- Reduce infrastructure, licensing, and maintenance costs tied to legacy systems
- Speed up responses to audits, regulatory requests, and legal discovery
- Shrink the attack surface by retiring unsupported applications
- Modernize core systems without losing historical visibility
Insurance IT teams can move forward with core transformation projects while claims, compliance, legal, and customer service teams keep the history they depend on.
Compliance & Risk Mitigation
Strengthen records governance while reducing regulatory and cyber risk
- Apply retention schedules and legal holds to policy, claims, and underwriting records using OAM's built-in policy manager
- Maintain activity audit trails to support chain-of-custody requirements
- Reduce ransomware exposure with immutable, isolated archives
- Use archive encryption, fine-grained entitlements, and Active Directory integration to control who sees sensitive policyholder data
- Support defensible disposition of records that have passed their retention period
Insurers operate under overlapping requirements that vary by line of business, state, and country. Frameworks commonly referenced in insurance records programs include SOX, GLBA, GDPR, and India’s DPDP Act. OAM provides retention, legal hold, audit trail, and defensible disposition tooling to help you implement your own policies, which should be confirmed with your legal and compliance teams.
Why Infobelt Omni Archive Manager (OAM™) for Insurance
OAM brings archiving, records management, and retrieval into a single platform instead of a collection of separate tools.
- Acquire: Ingest data from databases, file systems, email, ERP systems, SaaS platforms, and flat files using pre-built connectors
- Manage: Scale from megabytes to multi-petabytes, with OmniBot™ automation for archive management
- Access: Query archives with AQL Copilot™ and use full-text, keyword, and semantic search for e-discovery and analytics
- Govern: Retention policies, legal holds, audit trails, and defensible disposition in one place
- Deploy: On-premises, cloud, or hybrid
OAM is already used at enterprise scale. Infobelt manages more than 30 trillion records for a Fortune 10 bank, drawing on data from over 550 legacy applications and data sources. Read the case study
Frequently Asked Questions
What is insurance data archiving?
Insurance data archiving moves policy, claims, billing, and underwriting records out of production systems into a secure, searchable archive. The records stay available for audits, disputes, and regulatory requests, while the original application can be retired.
Can legacy insurance systems be retired without losing access to claims and policy history?
Yes. With application retirement, data and its relationships are extracted into the archive, where it stays searchable and reportable. The legacy system can then be decommissioned.
How long do insurers need to keep records?
Retention periods depend on line of business, jurisdiction, and internal policy. OAM lets you define retention schedules and legal holds to match your own requirements, so your legal and compliance teams set the rules and OAM enforces them.
Does OAM support both structured and unstructured insurance data?
Yes. OAM manages structured, semi-structured, and unstructured data, such as database records, claim documents, emails, and files, in a single archive.
Can archived data be searched without restoring it?
Yes. Archive Query Language (AQL™) and AQL Copilot™ let users query and report on compressed, secured archives directly, including through natural language.
Retire legacy insurance systems without losing the records behind them
Talk with our team about archiving your policy, claims, and underwriting data and reducing the cost and risk of aging platforms.