Electronic Recordkeeping for the 21st Century

Share posts

Share on facebook
Share on twitter
Share on linkedin
Share on email

Infobelt analyzes proposed revisions to a decades-old electronic recordkeeping regulation.

In November 2017, five financial services associations1 sent a letter to Securities and Exchange Commission (SEC) Secretary Brent Fields proposing revisions to a decades-old electronic recordkeeping regulation. While the revision has not been formalized, the framework was released to the public on November 5, 2019 for comment. Given the wide-ranging impact of this revision, we at Infobelt, Inc. believe it’s important that all businesses in the financial services industry understand the possible changes.

The regulation in question is SEC 17 CFR 240.17a-4(f), which was implemented in 1997 during the United States’ technology boom. Given the rapid adoption of new technologies, the SEC wanted to issue electronic data retention guidelines. As the foundational electronic recordkeeping regulation, it acted as a guideline for other regulatory agencies as they built their policies (such as the Commodity Futures Trading Commission (CFTC) 17 C.F.R. 1.31).

The language used in crafting the SEC regulation was rules-based and not technology-neutral. The resulting regulation was functional but hindered the adoption of modern technologies. A particularly rigid component required the use of “write once, read many” (WORM) technologies (such as non-rewritable CD-ROM) to ensure data was preserved correctly. These WORM technologies are now outdated, expensive, and, when considering the modern technologies that companies utilize, redundant.

In June 2017, after receiving its own petition for change, the CFTC recognized these limitations in 17 C.F.R. 1.31 and prepared a revision to modernize the language. As the CFTC’s rule was based on SEC 17 CFR 240.17a-4(f), it led the previously mentioned financial services associations to petition for the SEC to follow suit. Resulting from that petition is a regulation framework that is more concise, principles-based, and technology-neutral.

Infobelt’s Take

The revision will allow companies to invest in modern technologies that are more cost-efficient and can benefit the business beyond acting solely as moment-in-time backup, though that benefit doesn’t come without risk. To avoid facing harsh penalties from regulatory agencies, companies must now be prepared to invest significant resources in ensuring that these new technologies are compliant today and remain compliant tomorrow.

Founded by financial services industry experts, Infobelt, Inc. understands the regulatory burdens companies face. We developed a dynamic, comprehensive suite of record management tools utilizing user attestations, workflows, and data archiving to offer a single solution for all highly regulated entities. Adaptable and agile, we monitor proposals for new and revised regulations to ensure that our software is compliant, so you don’t have to.

 

Whether your company needs assistance with designing a compliance strategy or is looking to reduce corporate liability by implementing a compliant data destruction policy, Infobelt, Inc. is your complete Books and Records solution.

The five associations that authored the letter were the Securities Industry & Financial Markets Association (SIFMA), the Financial Services Roundtable (FSR), the Futures Industry Association (FIA), the International Swaps & Derivatives Association (ISDA), and the Financial Services Institute (FSI).

Srini Mannava, John Pinto, and Chris Chavez contributed to this article and would be happy to discuss the information detailed above. 

Featured Blogs

How Infobelt’s end-to-end solution is making regulatory compliance less challenging for our clients.

Infobelt analyzes proposed revisions to a decades-old electronic recordkeeping regulation.

Request a Demo

Speak with a compliance expert today to learn how your enterprise
can benefit from Infobelt’s services.

Rijil Kannoth

India Operations and Special Project Manager

Rijil is the project manager of Infobelt’s products and is responsible for overseeing the day-to-day operations of our India teams. His process improvement expertise guides Infobelt to standardize daily operations and create a structure around product development.

John Pinto

Chief Operating Officer

John has spent 15+ years in the bankruptcy, M&A, lending, and operations industries, most recently in compliance operations at Deloitte LLP. His background ensures that Infobelt’s world-class products will continue to solve the biggest challenges facing regulated entities today.

Kevin Davis

Founder and Chief Delivery Officer

Kevin is a co-founder of Infobelt and leads our technology implementations. He has in-depth knowledge of regulatory compliance, servers, storage, and networks. Kevin has an extensive background in compliance solutions and risk management and is well versed in avoiding technical pitfalls for large enterprises.